Memorandum

To: 

From: Assistant Manager, Travel

Date: 

Subject:  Information on the selection of the best city for new office location

 

The selection Committee for new regional office site has carried out a research on the best cities that the new regional office should be located. The committee has provided various proposed sites for locating the new office. The expectation among the members is that significant commercial air traffic between our headquarters and the new regional location.

It is expected that trips per year between the cities will be over 1200 and over fifty percent of the tickets include the advanced purchases and the rest includes the immediate travel.  The majority part of the data should be for the direct flights since most of the personnel are expected to travel over the week days.  The high travel volume expected will provide an opportunity for better negotiation on fare plan with the willing air carriers serving the city and Houston city. Since the negotiation is expected in future, the focus currently is the city with better conditions for travelling.  Understanding the cities providing the best conditions for the travel will be important for coordination of activities between the head office and the new office and this is important for the business.

 The best cities that have been suggested for the new office includes Melbourne – Florida,  City of Flagstaff – Arizona and City of Columbus in Ohio. The cities are given as suggestion but with more information about the travelling conditions, the best option can be located. The travel conditions are used as a criterion for the selection of the best city to locate the new offices