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Reducing Information Overload in Email Usage

 Using enterprise social grids because most of the emails are sent internally through organizations. The utilization of social networking platforms such as SharePoint, enables companies to manage their emails and avoid clutter. Therefore, they can only deal with meaningful emails while doing away with unnecessary emails. Secondly, an organization can improve its email correspondence by cutting down on duplicated emails. Duplicate emails increase the email overload as numerous people reply to the email, giving no time to vet all the emails sent. To avoid email duplication, the organization should create a list of names to receive certain emails (Roetzel, 2019). This way, the number of people replying to the emails will be few, giving the organization time to evaluate the emails. Thirdly, the organization should give contextual information to details by sending brief emails to receive brief answers. In summary, organizations can reduce internet usage by segmentation of information based on the subject matters covered, increasing personnel roles, and sharing information familiar with the client base.

 Reducing internet usage in an organization can be done by defining the limitations of personal usage. Organizational frameworks ought to be used to achieve organizational objectives and other operational benefits. Formulating an effective policy ought to inform workers that all the emails and other media outlets are useful to the company and should be used for personal gain alone (Roetzel, 2019). Whenever workers use internet-enabled devices for personal use, it should only be for a short period of time to avoid interfering with the organization's performance. This way, the company can get a chance to minimize the excessive use of the internet.

 Part 2

 An example of an information overload in the workplace is through the automation of systems. Most systems are synched to each other; the computers can collect information from more than one area due to the increased processing speed. For instance, in a bank, the tellers receive numerous settlement mechanisms from their clients. Most of the time, they cannot run through most of the materials hence an overload that they can evaluate or pass through. Another example is when an e-commerce business enterprise produces promotional messages for a certain potential consumer base on searches and clicks (Bawden, & Robinson, 2020). As users interact with a certain web, they cannot receive the information they want for their companies. In the end, one can interact with information overload due to pop-ups and other advertisements. In such situations, one cannot objectively ignore certain information in favor of some because most of the information is of value and importance to the work being done. Therefore, one of the best ways of reducing information overload is through the removal of automation and increasing the receiving channels.

 Part 3

 The assumption that web trafficking leads to sales. The amount of web traffic a company receives cannot necessarily lead to more sales. Web traffic is different from web sales, and this actually means a company needs to formulate a strategy through which they can monitor actual company sales (Bawden, & Robinson, 2020). The second behavior is faulty polling. A company should be updated on its consumer market space and easily rely on it for feedback rather than collect information from more than one place. The third one is selling a brand without giving people value for their money. In the end, the company name is shuttered and leads to losses.

 

 

References

Bawden, D., & Robinson, L. (2020). Information Overload: An Overview.

Roetzel, P. G. (2019). Information overload in the information age: a review of the literature from business administration, business psychology, and related disciplines with a bibliometric approach and framework development. Business Research, 12(2), 479-522.