Executive summary
- Taking into consideration the requirements of this project, the truth is that there is the need of dividing it into various phases that can enhance the efficient execution of activities that each individual can be assigned into. Basically, the first step will entail the need of seeking legal requirements from the concerned authorities. This will in return necessitate the general improvement of the all the mechanisms that ought to used in the process of ensuring the achievement of the goals of such a project. It is important to seek the advice of the civil and mechanical engineers during the process of establishing such a project or the best means of acquiring the necessary equipment.
- On the other, once the construction of the have been completed, it is important for the project manager to ensure that he or she has taken sample test so as to determine the effectiveness of the whole project in the process of improving the quality of the whole process. The reason for that is because it is the one that can enhance necessary changes if need be hence fostering the reliability of the whole project.
Introduction
As far as project management is concerned, it is important to understand the fact that operations and project work ought to be integrated with other activities that will enable the organization to function efficiently. According to the modern research, any organization handling such a project have been noted to fail understanding the matrix of the whole work ought to work under the organizational context after identifying the project control parameters that exist between the operations and the project work (Lester, 2006 p.12). Is it this scenario or considerations that have the potential of enabling people to understand the fact that such a project work is ultimately unique when it comes to the manner in which each task assigned to each employee is accomplished. In the process of acknowledging the distinctions that exists between the two variables, it means that there is the need of identifying some of the managerial approaches that can be used as the main basis of improving project productivity (Binder & Ebrary, 2007 p.211).
From the perspective of the project management team, one of the means that can be used to enhance the success of the whole project is effective communication. The reason for that is because it is the one that can enable the team members to have the potential of enabling them to avoid some of the problems associated with ineffective communication when the project commences. It is, therefore, important to ensure that the project manager have the potential of analyzing some of the methodologies that can be used for the purpose improve the work output of each employee. On the other hand, the project portfolio management as well as the project evaluation review technique will also have to be taken into consideration because it is the one that has the ability of making notable contributions when it comes to project planning and management (Milošević, 2003 p.12). Likewise, it is vital for the project manager to ensure that they have managed to adopt some of the recommended earned values so as to aid in achieving possible evidence-based outcomes. Thus, the aim of this research paper will entail taking into consideration all those parameters as well as coming up with some of the recommendations that can be used as the basis of improving the project goals (Kerzner, 2009 p.21).
Organizational context
The accomplishment of the various tasks that an organization has is the one that have perceived to have the potential of enabling the enterprise to continue thriving. As a result of that it is important for the project manager to understand the fact that it is vital for the whole project management team to ensure that they have effectively executed the tasks to be assigned to in the process of identifying some of the personal natures, for instance, proper staff utilization. Ideally, it has been realized that always stakeholders have the notion of changing management roles regarding the duties that each have to undertake productivity (Binder & Ebrary, 2007 p.215). As a result f that it important for the project manager to ensure that he or she have taken into consideration some of the project work that will have the ability of improving the existing operational work . In so doing, it means that it will be possible for the project manager to have the ability of highlighting some of the suitable project management techniques taking into consideration the tasks that have to be handled. After identifying the differences, it is important to focus on project work calling attention to the methods of effectively structuring project-based tasks (Lester, 2006 p.16).
As much as this project is concerned, it should be understood that there is shared power between the functional managers and the project leaders in terms of authority and decision-making. In a balanced matrix, the project manager of the company employees should understand that it is his or her responsibility to have the ability of handling both departmental tasks and project work. The reason for that is because the role of the project work is to enable the workers to have the propensity of achieving the company’s goal of productivity (Milošević, 2003 p.12). From the economic perspective, what has been realized is the fact that the switch between the everyday departmental work and the occasional project work is what has the ability of enabling the workers to develop as well as learn new skills relevant that are relevant to the execution of each task to be assigned to (Harrison & Lock, 2004 p.54)
Matters of consideration
Adoption of waterfall versus agile methodologies
Taking into consideration what the project management authority requires to achieve, it is important for them to ensure that they have had the potential of balancing the existing project management matrix so as to minimize daily supervision. The reason for that is because it has been perceived that organizational context is the one that has the ability of fostering open communication where the team members can easily inquire from their project managers who freely communicate with the functional and senior manager. Other than placing utmost importance to each team member, it is important for the project manager to understand the fact all that is required of them both in the project work and in the departmental work Kerzner, 2009 p.22).
Despite that, it will be vital for the team to ensure that they have had the ability of understanding what will be required at each phase of the organization. To make this possible, it is important for the project manager to ensure that he or she has the skills that are required when it comes to the execution of the duties that each employee will be assigned to. Accordingly, the identification of the discrepancies that exist between operational work and project work is important because it is this means that have the ability of meeting the goals of the organization (Harrison & Lock, 2004 p.54).
Taking into consideration what the project manager ought to do, it means that is important for the organization to understand the fact that the operational work that each individual will be assigned into will ultimately take into account the skills they have. This has the potential of engaging their esteemed clients with feedback information that will enable them improve the economies of scale of the organization. The reason for that is because research indicates that services under the operations department are repetitive and continuous. With regard to what is expected to be accomplished by the project manager, it implies that the same strategy will have the potential of improving the image out the company, as it is what the stakeholders use to recognize us (Lock, 2007 p.6). On the other hand, what this implies is that operations are permanent, for instance, taking into consideration the advert model that will have to be developed for the purpose of informing the client about all that will be transpiring during the execution of the entire project. Ideally, the company’s day-to-day operations will entail modifying models we produce every day for the clients (Kerry, 2010 p.6).
The structure of the project governance
With respect to the requirements of this project, it is evident that all the tasks that will have to be handled will ultimately have to commence with the interactions that the project management organization will be having. Such an interaction will of course take into account the suppliers to be approached in the process of negotiating the value of the resources they are willing to supply. Regardless of the importance of taking into consideration the production activities that each department will be assigned to, it is vital for the project management authority to understand the significance of brainstorming (Lock, 2016 p.52). The reason for that is because research indicates that it is the one that has the ability of enabling the workers to come up with new ideas that will enhance efficient execution of the tasks that they could have been assigned to. The process of putting such ideas into new designs and presenting them for evaluation all fall under the operational work is what will improve the effectiveness of the whole project. This is because the main objective of such a project will entails earning revenue that is sufficient enough to enable the organization to continue running (Athayde et al., 2013 p.118).
As much as this project is concerned, the managerial approaches to be used ought to be guided by the various phases of a project. The reason for that is because they are the ones that are projected to have the ability fostering positive results during the execution period of the whole project. To keep up with the seamless flow of activities, it is important for the project management authority to ensure that they have come up with a strategy or approach that dissects the logistics and supply chain regarding each phase of the project (Steven & Ginger, 2005 p.19). Regardless of the means to be used during the acquisition of resources, the management authority should ensure that they have come up with the resource supply policy that can reduce the expenses to be incurred. It is, therefore, important for the management authority to ensure that they have incorporated the practices, which are the factor input and all the human resource in the process of accomplishing each task (Lock, 2016 p.52).
The use of a PMO
In the process of identifying the tasks under operational work, it is important for the management authority to understand the significance of analyzing the activities for the operations management with regard to the used of PMO. The reason for that is because they are some of the fundamental roles of managers when it comes to things like handling various activities like planning, organizing, and supervision of the production activities. On the same note, during the execution of the whole project, it should be understood that operations management is a key determinant of the success or failure of the organization for the sole reason that they control service delivery (Uher & Loosemore, 2004 p.18). The reason for that is because in the process of using a PMO, the company should have the potential of understanding the fact that some of the existing managerial that can give room for improvement. These are some of new emerging trends that are auspicious to productivity in the act of using the PMO to achieve the goals of the firm.
Nevertheless, what this implies is the fact that operations will have the ability of linking organization to the needs of the clients. The reason for that is because it should be realized that management authority of the organization, workers, and potential stakeholders have embraced the three P’s where operation managers manage operational work via policies, practices and processes or performance. According to the modern research, project management policies are some of the means the organization can use to set its goals of establishment. Taking into consideration all that ought to be accomplished by each worker, it means that such policies have the ability of improving the productivity of each worker (Athayde et al., 2013 p.118).
In so doing, it implies that each worker will be forced to adhere to the rules that ensure the safety and satisfaction of each stakeholder while earning a profit. It is this practice that keeps the operational manager to oversee all the procedures and people that work as per the policy of the objectives. The process is now the activities undertaken to lead the operations to performance in terms of time, cost, quality, and flexibility. It is, therefore, vital for the operation manager to link the practices and processes to yield the desired level of performance (Ramakrishna, 2010 p.45).
Likewise, the success of the entire project will take into consideration planning role of project managers. The reason for that is because it is these individual who have the potential of emphasizing efficient utilization of resources and time management as the project commences. It is, therefore, vital for the project manager to cover all these core areas at the initial stage before deploying the team to carry out the project task (Harrison & Lock, 2004 p.55). On the other hand, it is the project manager’s proficiency to use project management tools and methods to carry out the project. For instance, portfolios for planning control and presentations are some of the tools that are vital to use for this project. In return, it becomes easier for the project manager to effectively assign roles to the different team members according to the workload (Binder & Ebrary, 2007 p.216).
The use of a project management maturity framework
Planning the whole project involves identifying the specific objectives and their sequence of occurrence. Project managers then construct a network diagram and estimate the time required for each activity to be tackled as the project starts. The ability to forecast project performance problems together with the budgeted cost of work schedule and the pre-defined earning rules help in the control and planning phase (Lester, 2006 p.17). It is these features that will give valuation of the project work and quantify the progress of the work. These are some of the core determinants of the success of the project.
As a result of that, in the process of gaining competitive advantage it is important for the project management authority to understand the fact that the expenses to be incurred have been first evaluated before estimating the profits to be gained on return. This then implies that the existence of concise objectives within the phases of the entire project is the one than can enable the organization to improve the manner in which each task ought to be accomplished. In the process of combining both operational work and project work, it should be understood that project work differs from operational work in terms of nature of the task and output anticipated (Harrison & Lock, 2004 p.54). Upon completion of a project, it should be understood that the team members do not have to keep following it up to update or adjust; it is temporary and final. The reason for that is because project management research indicates that project always work arises when the customer requests a unique service that will require us to create a team that will devote their skills into the production of the service (Steven & Ginger, 2005 p.21).
Nevertheless, all this will entail the need of seeking legal requirements from the concerned authorities. Is it this scenario or considerations that have the potential of enabling people to understand the fact that such a project work is ultimately unique when it comes to the manner in which each task assigned to each employee is accomplished. Likewise, it is vital for the project manager to ensure that they have managed to adopt some of the recommended earned values so as to aid in achieving possible evidence-based outcomes. Thus, the aim of this research paper will entail taking into consideration all those parameters as well as coming up with some of the recommendations that can be used as the basis of improving the project goals.
Nevertheless, in order to complete the entire project, the objectives that are laid down by the client to the project leader are the one that each team member needs to take into consideration. Planning and design involve budgeting and scheduling a period with shorter intervals for completion of succeeding tasks. Ideally, it should be realized that all the departments affected by the project come into play at each phase so as to bring their skills necessary for the start and running of the project (Steven & Ginger, 2005 p.21). Project control will take into account the need of the project manager to continue overseeing the execution of the tasks. During the project close up, it will be important for the project manager to complete the report that will be used by all stakeholders to determine whether all the tasks were executed as required (Ramakrishna, 2010 p.45).
As the project continues, it is the responsibility of the project management team to ensure that the project is executed on a timely basis and as budgeted. The project management has a role of applying the knowledge, skills, and techniques that will all be integrated together so as to meet the project requirements within the specified time. The qualities of planning and organization are also crucial when it comes to the need of ensuring that the project runs smoothly (Uher & Loosemore, 2004 p.18). Consequently, the horizontal flow of information amongst all the members of the project will also be vital in solving any issue or issue that might arise as the project continues. Despite that, it is crucial to come up with various ways that can be used to handle with issues that come with project complexity, organizational restructuring and planning and pricing of the projects. Thus, apart from timely and cost-effective performance, customer relations are also a viable quality that the project manager should have (Kerry, 2010 p.6).
Recommendations
- Efficient definition of the tasks to be accomplished is important if the project management authority opts to ensure that resources have not been wasted. As a result of that, it means that it will be possible for the project manager to have the ability of highlighting some of the suitable project management techniques taking into consideration the tasks that have to be handled. From the economic perspective, what has been realized is the fact that the switch between the everyday departmental work and the occasional project work is what has the ability of enabling the workers to develop as well as learn new skills relevant that are relevant to the execution of each task.
- On the other hand, proper communication and the accomplishment of each task on a timely basis is important. The reason for that is because it is these factors that will enable the workers to relate with their project managers who freely communicate with the functional and senior manager. Other than placing utmost importance to each team member, it is important for the project manager to understand the fact all that is required of them both in the project work and in the departmental work.
- All the tasks that will be accomplished will depend on the resources to be utilized. On the other hand, what this implies is that operations are permanent, for instance, taking into consideration the advert model that will have to be developed for the purpose of informing the client about all that will be transpiring during the execution of the entire project. Ideally, the company’s daily operations will entail modifying models we produce every day for the clients. During the execution of the whole project, it should be understood that operations management is a key determinant of the success or failure of the organization for the sole reason that they control service delivery.
Conclusion
To improve the effectiveness of the project portfolio management, the project management authority should ensure that they are user-friendly interfaces and functionality to the project team members. This will also take into consideration all the features facilitate remote collaboration and communication that is very vital to people working in a team. Moreover, to achieve its goal of creating agility, the resource allocation stage has to be free of the politics of the organization.
While the goal is to be cost effective, the entire team member should also be realistic such that the resources are sufficient. It is also important to have in place a working system that only needs to be integrated in the dissected departments. By dividing each department into a small organization then going in to incorporate the management system that the whole organization uses, it will be possible for the project manager to achieve the desired goals.
References
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