Leadership and Management
Communication Media and Format
Workplace communication is crucial despite the complexity that is involved as it necessitated an effective understanding of the surrounding. This is the procedure of acquiring and offering information so that the desired outcomes can be achieved for the organization’s success (Hynes, 2015). This implies that an effective communication format and media is required. The selected media, in this case, is a written communication via the use of meeting minutes and agendas. Organizational meetings are a necessary section in the professional surrounding because they create adequate time for staffs networking, thoughts sharing in emphasizing teamwork and create equal information to the management and the employees in regard to fresh developments among consumers or within the corporation. Meeting are essential both in leadership as well as communication and when they are running effectively they lead to time-saving, motivation increase, the capability of solving issues and increased productivity.
Communication Strategy
Meeting agenda is a suitable communication strategy based on its ability to deliver the intended message without being distorted. This kind of strategy is useful in the creation of fresh thoughts and initiatives without triggering any invention. In addition, the strategy holds more potential in diffusing the occurrence of conflicts as compared to a presentation, emails or even memos. The message communicated using strategic meeting agenda is characterized by an actual sensation as well as meaning in general. This is an effective strategy because activities are usually accomplished in the way that they are authored and every member’s thoughts are accounted as useful. Strategic meeting agendas are useful as they help the organization’s leaders in planning for the corporations needs even when time is limited. They are useful in communication some important aspects which are mission, purpose, strategic focus and action planning in reference to the strategic focuses.
Meeting Agenda
Time Goal
9.00 – 9:20 Introduction to the meetings overview
Presentation of primary priorities
9:20 – 10:00 Discussion of issues
What the company hopes to obtain from the kind of communication
Success measures and things required in development
Strategic plan presentation
10:00 - 10:45 Vision and purpose review
What has been achieved and how?
10: 45 - 11: 15 Tea break
11:15 – 1:00 Strategies priorities
Strategic approaches
1:00 – 2:00 Lunch
2:00 - 2:45 the need for change
Significance of prioritization
2: 45 – 3:30 Risk identification
Other relevant information
Achievement barriers
3:30 - 4:00 Strategic action approaches to overcome
Meeting agenda as a strategy of communication serves an essential aim in ensuring that objectives are adequately communicated to employees. A key advantage of the strategy is that it offers details and saves much time and offers opportunities to create thoughts that can be shared during meetings. This is a simplified form of communication that provides insights in regard to what is necessitated and provides opportunities for the recognition of several complex matters like negotiations of issues and the ability to achieve efficiency. In addition, the agenda recognizes the actual location and time of the meeting and the extensive discussions that will occur without any form of distraction (Ferreira, Erasmus & Groenewald, 2003). This saves time that would have been utilized in the discussion thus permitting the corporation in engaging in productive activities.
Meetings offer the most appropriate surrounding for encouraging cooperation among employees as it offers forums where the set objectives can be discussed and create rather creative strategies for ensuring that they are all achieved. In addition, the use of strategic agenda creates objectivity by attempting to limit the general period that is utilized during meeting discussions as the employees are usually prepared with ideas of the prevailing issues and the strategic approaches that can be utilized in gaining efficiency. Unlike in presentations or emails where information tends to be distorted meeting agenda provides employees with firm grounds through which their thoughts can be argued and their concerns addressed (Ferreira, Erasmus & Groenewald, 2003). Meetings encourage participation rather than depending on authoritative communication where communication is mainly acquired from the leaders while the employees follow.
Meeting’s agenda offers a form of preparation where the purpose is stated and transferred effectively in ensuring that the members are adequately prepared. In addition to communicating the objectives, it ensures that everyone understands the general outcomes that are expected in all the listed items. The creation of effective agendas is essential in creating a plan for a meeting that is productive. The significance of the meeting agenda is that it offers subjects for discussion, offers meeting structure, creates focus, acts as a framework for ensuring that all the listed activities are achieved and acts as a form of preparation (Hynes, 2015). The receiving party’s communication level is quite high based on subject’s discussions and expectations listed. The communication was appropriately and positively received on the grounds that no conclusions were developed without the engagement of the employees. In addition, the strategy encourages cooperation and participation rather than the exercise of power which makes it effective. The communication approach is well appreciated because it encourages discussion of thoughts so that strategic approaches to handling any challenges can be achieved.
References
Ferreira, E. J., Erasmus, A. W., & Groenewald, D. (2003). Administrative management. Lansdowne [South Africa: Juta Academic.
Hynes, G. E. (2015). Managerial Communication: Strategies and Applications. Sage Publication.
