Job overview
An administrative service manager helps a company to come up with viable strategies that help to attain the long and short-term goals of a firm with ease and tact. The job comes up viable strategies by refining processes through critical analysis of previous processes within the firm and exchanging them with better and efficient strategies that will steer the entire company forward and increase productivity which will in turn cause a surge in profits. In short, an administrative analyst caries out extensive research on a subject and evaluates information that arises before taking a course of action that favors the company (Pfiffner, & Lane, 1977).
Responsibility and duty
An administrative service manager has many tasks cut out for him. However, some duties and responsibilities stand out and he or she alone can comprehend the duties and roles without supervision from anyone. The designation of the role an administrative service manager means that the roles revolve around custodial tasks, budgetary planning, and information supervision, maintenance, and business supportive activities (Pfiffner, & Lane, 1977).
One of the main duties is to ensure that a company operates at a maximum level that will in turn result to more productivity and efficiency while at the same time increasing its profitability within the market place. Not to mention that it gives a firm ways to retain their productivity and mark of quality services that ensures the image of the firm protected within the overall market (Podeswa, 2014).
The firm or organization in which an administrative service manager works determines their responsibilities but there are some primary activities that remain constant and do not vary with a firm or business entity. For instance, all individuals that carry the job description of an administrative analyst must collect information because most of their duties revolve around the evaluation of information which later can assist to make well informed decisions. An administrative analyst must know how to go about gathering pertinent data and how to channel the data into useful strategies for future and instant utilization. Collection of information may require working together with other leaders of various department. Moreover, departments may submit previous reports that may reveal information. On the other hand, administrative service manager need to talks to with workers and retrieve information (Podeswa, 2014).
Apart from collection of data, analysis, and information management of data is vital. This evaluation of data is the most critical part of being an administrative service manager. One must have the ability to evaluate complicated data and come up with ways through which a company can save money and smoothen processes within a firm (Podeswa, 2014).
Qualifications
Qualification should include a proactive person with the ability to offer solutions to complex problems and move forward the entire firm through teamwork and persistent leadership that obeys the law and caters to the needs of customers. With problem, solving skills comes the ability to critically think things through and come up with a major criterion to capture important facts. The ability to develop processes with strategies is one of the requirements of that is of great emphasis. In addition, one should be able to have good communication skills with other colleagues within the company. In terms of an educational background, one has knowledge in finance business or any other field closely associated with business finance. In fact, mathematical and computer science skills such as accounting come in handy while navigating the field of administrative service managers. Therefore, the complete requirements mentioned above assist one to hand all the work of an administrative service managers (Podeswa, 2014).
Teamwork and cohesive leadership
Cohesiveness is factor that influences the whole dynamism of a team. Cohesiveness between team members builds commitment and the motivation required to achieve the objectives of the team. Cohesion takes a toll on the manner in which group members treat one another and get along (Levi, 2011). A highly cohesive team is more dynamic and works effectively together toward the objectives of the team. Hence an administrative analysts need to bring out the firm of the
Communication is tool that transmits signals within the team. A team’s strategy and goals are only achievable if the members communicate effectively with one another. The ability to move together as one team depends on the interpretation and understanding of the intention of the group (Levi, 2011). Therefore, a team with good communication skills is more likely to be more effective and dynamic than a team with no effective communication
Team dynamic boils down to relationships and attitude of group members among themselves. The relationships and reaction toward roles and duty affect behavior, which in turn metamorphoses into the group results (Levi, 2011). Relationship between team members affects work culture. A good relationship shapes work ethic and input within a group. Therefore, effectiveness within a group and output is molded by the behavior, reaction, and attitudes of team members.
In summary an administrative service manager caters formulates strategies and turns it into actionable goals, which later help shape the long and short-term goals of the entire organization. The position needs an active person with finance and management skills. Good communication and team leadership skills are some of the aspects that shape the roles of an administrative manager and set it apart from other careers.
References
Pfiffner, J. M. D., & Lane, S. O. (1977). A manual for administrative analysts. Los Angeles: School of Public Administration, Univ. of Southern California.
Podeswa, H. (2014). Business Analyst's Handbook. Boston Course Technology [Ann Arbor, Michigan] [ProQuest] 2014
Levi, D. (2011). Group dynamics for teams. Los Angeles: SAGE.
Appendix A
Overall Responsibilities and Roles of Administrative Service Manager
The functions of the job are to offer services and managerial work to staff members, deliver, or run activities through various departments. More so, evaluation of staff records and annual leave among other issues pertaining employees (Levi, 2011). In terms of financial duties, they ensure budgetary expenditure lies within the stipulated provisions and incase of over expenditure, he alerts and takes necessary actions. Therefore the roles entail overseeing and supervision of staff, records and budgetary allocations.
